Construction coordination · South East Queensland
I'm Anna Marie Saplad — a Procore-certified construction coordinator whose AI assistant handles the chasing. RFI logs, pipeline dashboards, certificate registers and Friday owner reports — built around your jobs in 10 business days. Scroll down and I'll show you what that feels like.
RFIs, stat decs, sub chases, owner updates — the pile on your desk grows faster than the house does.
An RFI aged 14 days can idle a crew for 2–3 days. That's $5,000–$7,000 gone while everyone stands around waiting.
I'm Anna. Procore-certified coordinator. My AI twin and I build automations that chase the paperwork — so builders can focus on building.
Pipeline dashboards, RFI aging flags, certificate expiry alerts, Friday owner reports. A five-area system, built around your jobs in 10 business days.
Builders on the retainer recover 3–5 hours a week and roughly $34,500 a year in preventable losses — for $2,400 a month.
Start with the free public-data industry audit — or book the Setup Project and have your systems running in two weeks.
Most sample audits use invented companies. Mine audited the Queensland residential building industry itself — every figure below is sourced from the QBCC Annual Report 2024–25. The same five-area frame is what I run on your business.
Non-completion is what an invisible pipeline looks like at the end state. I put in a one-page pipeline dashboard per project and a 10-minute weekly update habit.
RFI log with 7/14-day aging flags; a payment claim calendar locked to each contract's BIF Act billing dates.
Regulators are actively checking — trackers can't live in someone's head. Permit/inspection tracker with 48-hour reminders before every booking.
Sub register with Certificate of Currency expiry alerts at 30/14/7 days. Rule enforced: no current certificate = no site access.
Most builder–owner disputes begin as information gaps, not bad work. Friday owner update + Friday internal weekly report.
Half a day to build. Removes the biggest uncapped liability on a builder's books.
The cash-flow fix. Protects $5–7k per delay event and preserves your BIF Act rights.
One weekly email that eliminates most no-show losses.
Year one, the frame typically saves and recovers $63,000–$106,000 against a $28,800 retainer — it pays for itself at least twice over, before counting dispute protection.
No jargon, no lock-in, nothing switching over until it's tested. You keep running jobs the whole time.
I review your current admin setup across the five areas — pipeline, paperwork, permits & inspections, sub coordination, reporting — and hand you a gaps report with fixes ranked by impact.
Included in the Setup ProjectPipeline dashboard per project, RFI log with aging flags, payment claim calendar locked to BIF Act dates, sub register with COC expiry alerts, Friday reporting frame. Live in 10 business days, tested alongside live work before anything switches.
$1,800 one-off, fixedProcore-certified coordination done for you: the chasing, flagging and weekly reporting, with AI automations doing the remembering. Your phone stays quiet.
$2,400 / month · $28,800 a yearThree sliders. This is what the coordination gap costs a business like yours, every year.
A full-time onshore Contracts Administrator averages $135,000 + super in Queensland right now. You're not paying less for less here — you're paying a Philippine cost base for the same certified work. That's geography, not quality.
Five-area process audit plus the full build: pipeline dashboard per project, RFI log with 7/14-day aging flags, payment claim calendar locked to BIF Act dates, sub register with COC expiry alerts, Friday reporting frame for owners + internal.
Ongoing Procore-certified coordination, chasing and reporting. AI automations do the remembering — alerts, flags, reminders. Friday owner updates + internal weekly report. $28,800 a year, fixed.
Onshore Contracts Administrator: $135,000 + super (QLD market average, Seek-sourced)
Onshore junior hire: ≈ $100,800
Onshore part-time casual: ≈ $57,600
Working with me: $28,800 — a saving of ≈ $28,800–$72,000+ per year on labour alone.
Honest note: a full-time CA also handles procurement and contract negotiation, which sit outside this retainer. What I take off your plate is the coordination, chasing and reporting slice — the part currently falling through the cracks.
Every answer below assumes you never want to see a line of code in your life. You won't.
No. The systems are built around tools you already use — email, spreadsheets, or Procore if you have it. You get a one-page dashboard and a Friday report. The chasing, flagging and reminding happens in the background, run by me and my AI automations.
The coordination, chasing and reporting slice: RFI logs with aging flags, payment claim calendars locked to your contract's BIF Act billing dates, subcontractor certificate-of-currency tracking, 48-hour inspection reminders, and the weekly owner update. Procurement and contract negotiation stay with you.
A full-time onshore CA costs around $135,000 plus super in Queensland. The Standard Retainer is $28,800 a year for the slice that's currently falling through the cracks while your PM runs site. The difference is a Philippine cost base — not quality. I'm Procore-certified and my five-area audit frame is published publicly so you can check the method before spending a dollar.
They do the remembering humans drop when things get busy: certificate expiry alerts at 30/14/7 days so no uninsured sub steps on site, reminders 48 hours before every booked inspection, RFI aging flags at 7 and 14 days, and a Monday 2-week lookahead email to your subs. Nothing for you to log into, update or maintain.
It's for small-to-mid residential builders in South East Queensland whose admin is eating site time — paperwork piling up, subs going quiet, owner updates slipping. If you need full-time procurement and contract negotiation, you need an onshore CA, and I'll tell you that straight.
I'm Anna Marie Saplad — a Procore-certified construction coordinator based in the Philippines, working with small-to-mid residential builders across South East Queensland. Years of coordination and operations work taught me how jobs actually run; AI automation is how I make the admin side run itself.
My AI twin and I build the automations (n8n, Make, Zapier) that do the chasing while you're on the tools — RFI logs, certificate alerts, payment claim calendars, Friday owner reports. You get the same certified work at a Philippine cost base. That's geography, not quality.
Anna's assistant & automation engine for back-office work
These are examples of what Bolt can do. What you actually get depends on your package — we'll sort that out together when we talk retainer.
See the workflows in my portfolio →Short, useful reads on the admin side of building in Queensland. No fluff, no jargon — the same questions builders actually search for.
The 15-business-day payment schedule rule, and the calendar habit that protects your rights before you ever need them.
Sub coordinationOne 2-week lookahead, sent at the same time every week. The cheapest system you'll ever run — and why it works.
RiskExpired certificates on site are a state-wide pattern, not a one-off. Here's the register and the 30/14/7-day alert cadence.
Start by reading the free public-data industry audit — the same five-area frame I'd run on your business. Or skip ahead and book the Setup Project: systems live in 10 business days, $1,800 fixed.
Prefer email? anna.m.saplad@gmail.com